Prospore Leadership Privacy Policy
We are Prospore Leadership Limited (“Prospore” or “We”). We’re a data-driven business committed to protecting the privacy and security of the people we engage with. Our commitment to you is to keep your personal data safe, secure and only use what we need. If you have any questions about how we protect your privacy and this policy, please contact us at Helen@prosporeleadership.com.
This policy sets out why we need to hold personal data about you and how we will use it. We operate Prosporeleadership.com (the “site”) and are the controller of the personal data we collect about you.
When we collect data about you
Personal data is any information about an individual from which that person can be identified. We collect personal data about you when you:
• Complete a form on our Site
• Sign up for our email newsletters and/or other marketing emails
• Participate in our community forums or surveys
• Sign up for events we run
• Participate in user posting areas (such as surveys, discussion forums and bulletin boards)
• When you attend an event or we scan your badge at an event that is run by a third-party and you have given explicit consent for your details to be shared with us
• When you apply for a job or to be part of our associate network
We may also collect personal data about you from publicly available sources including business websites and professional profiles.
What data we collect about you
The personal data collected varies depending on what you agree to provide and therefore may include information such as your name, postal address, email address, telephone number, and social media profiles. If you are applying for a job we may hold other background information on you such as your curriculum vitae (CV) and references. Only Prospore will contact you using the information we collect from you.
We may also automatically collect information about the devices you use to interact with our website. The information we automatically collect may include IP address, device identifier, web browser, and browsing information collected through cookies, web beacons, pixels, clear gifs, and other similar technologies (collectively “Cookies and Other Tracking Technologies”) on our Site. We may also automatically collect information about how you use the Site, such as what you have searched for and viewed on the Site. The information automatically collected may be associated with any personal data you have provided.
How we use the data we collect about you
The personal data we collect may be used where we have your specific consent to do so, or where we have a legitimate interest in or another legal basis for processing such information. In some situations, the collection of personal data may be required for the operation of the Site or to provide certain services or products that you have requested from us.
We use your personal data to fulfil your requests for information, process your requests to participate in conferences and events, personalise content that you view or receive on the Site, evaluate and improve our services, distribute marketing about our products and services, newsletters and alerts to you, recruit and evaluate job applicants, analyse the Site’s performance and functioning, prevent fraud, enforce our terms of use, comply with all applicable laws and corporate reporting obligations, enforce our agreements, and accomplish other purposes you may initiate or request.
We may keep any of your personal data on file and use it to contact you.
We may use first-party and third-party cookies and other tracking technologies to manage our Site and our services and collect analytics about how you use them. The information provided throughout this Privacy Policy about cookies also applies to these other tracking technologies. If we use such cookies, we will publish a Cookie Notice for more details regarding such use and how you can choose your cookie preferences.
Currently, “Do not track” signals transmitted from web browsers do not apply to our Site, and we do not alter any of our data collection and use practices upon receipt of such a signal.
Who we share your information with
From time to time we may need to share your personal data with service providers, such as marketing agencies, advertisers, recruitment agencies, website hosts and other technology providers that help us to manage and facilitate our operations and provide essential services to our community and clients, including but not limited to Microsoft services, HubSpot and WordPress.
These third-party service providers will use your personal data as necessary to perform services on our behalf, in accordance with our instructions, or to comply with legal requirements.
In addition, we may disclose information about you:
• If we are required to do so by law or legal process;
• To law enforcement authorities or other government officials;
• When we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity;
• If disclosure is necessary to protect the vital interests of a person;
• To enforce our Contracts or Terms of Use;
• To protect our property, services and legal rights;
• To prevent fraud against us and/or business partners;
• To support auditing, compliance, and corporate governance functions; or
• To comply with any and all applicable laws
Our use of such third-party service providers may involve transferring personal data outside the UK to countries which have laws that do not provide the same level of data protection as the UK law. Whenever we transfer your personal data out of the UK to service providers, we will only transfer your personal data to countries that have been deemed by the UK to provide an adequate level of protection for personal data, or we may use other permitted safeguards.
Marketing messages
We may send relevant marketing messages to our existing and former clients, to third-parties that have expressed an interest in our products and services, and also to third-parties that we have had no previous dealings but think would benefit from our products and services.
We have a legitimate interest in using your personal data for these purposes and to personalise our messages to you. If we require your consent to send you such marketing information, we will ask for this separately and clearly.
On some occasions we will rely on consent to send you marketing messages, either where we have obtained your consent directly or where a third-party has obtained your prior consent for us to send you those communications.
You can opt out of receiving marketing messages from us at any time.
How to stop marketing messages from us
You can stop receiving marketing messages from us at any time by emailing us at helen@prosporeleadership.com.
Once you opt out, we will update our records to indicate that you no longer wish to receive marketing messages. However, please note that we may continue to send you messages related to the delivery of our products and services that are not considered marketing.
What happens when you use public user forums
Links to third-party sites
Our security policy
Keeping your information
Prospore retains personal data, as necessary, for the duration of the relevant business relationship. We may also retain personal data for longer than the duration of the business relationship should we need to retain it due to legal requirements, to protect ourselves against legal claims, for analysis or historical record-keeping, or to comply with our information management policies and schedules.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
If you request that we delete your personal data, Prospore will make reasonable attempts to delete all instances of the information in their entirety. For requests for access, corrections, or deletion, please refer to the “Your Rights” section of this Privacy Policy.
In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
Your rights
You have many rights relating to your personal information – including:
• The right to be informed about how your personal information is being used (as detailed in this privacy policy)
• The right to access the personal information we hold about you
• The right to request the correction of inaccurate personal information we hold about you
• The right to request that we delete your data, or stop processing it or collecting it, in some circumstances
• The right to stop direct marketing messages and to withdraw consent for other consent-based processing at any time
• The right to request that we transfer or port elements of your data either to you or another service provider
• The right to complain to your data protection regulator — in the UK, the Information Commissioner’s Office
If you want to exercise your rights, have a complaint, or just have questions, please contact us at helen@prosporeleadership.com
Children
Changes to our privacy policy
We may from time to time need to make changes to what data we collect about you, how it is used and processed or other changes to privacy and personal data. We will alert you to any such changes by updating this Privacy Policy.
If we make significant changes to this Privacy Policy that increase our rights to use personal data that we have previously collected about you, we will obtain your consent either through an email to your registered email address or by prominently posting information about the changes on our Site.